Compliance Proof is the three-document evidence package Ontario Hood Cleaning hands the operator at the end of every commercial kitchen exhaust cleaning: a written, dated, signed NFPA 96 compliance certificate; a before-and-after photo report covering every cleaned surface; and a $5 million certificate of insurance that can name a landlord, property manager, or brand-corporate entity as additional insured. All three documents go straight into the operator's audit binder and inspection file without any further packaging.
The exact deliverables that travel with every cleaning. Tap any card to view a sample.
Document 01
Written, dated, signed at job completion. Names the property, lists every surface cleaned, records hood length and depth-gauge measurements, identifies the technician. Handed to the operator before our crew leaves.
View Sample PDFDocument 02
25 to 60 photos per job documenting every cleaned surface from consistent angles: plenum, baffle rack, full duct run, access panels, rooftop fan, exterior. Emailed within 24 hours of cleaning completion in PDF format.
View Sample PDFDocument 03
$5 million commercial general liability. Names a landlord, property manager, parent company, or brand-corporate entity as additional insured. Issued same-day on request by our broker. Required by most corporate audit programs.
Request a COIReal photos from real jobs. Each pair is the same surface, shot from the same angle, before and after an NFPA 96 cleaning.
The hidden wall behind the baffle filters. The plenum collects more grease than any other accessible surface in a commercial hood.
Duct access panels are opened, the duct interior is cleaned, and the panel is resealed with code-compliant gasketing.
The transition from hood plenum into the duct. Inspectors check this surface first because grease pooling here is a leading fire indicator.
The full photo report typically runs 25 to 60 photos per job. The three pairs above are excerpts.
The full set of surfaces our crew cleans on every full-system visit, mapped to the NFPA 96 standard.
Surfaces present on the system but excluded from a standalone single-service quote are noted on the certificate as "out of scope" so an inspector or auditor reading the document knows exactly what was and was not cleaned.
The consistent photographic methodology that makes our reports usable as inspection-binder and audit evidence.
Every cleaned surface gets two photos: one before the crew touches it, one after. The two photos are taken from the same angle, the same distance, and under the same lighting so the difference is visible at a glance. That sounds obvious. It is not how most operators in this trade document a job, which is why most photo reports cannot survive a corporate audit.
The angles are standardized. Plenum walls are photographed straight-on from the front of the canopy. Baffle filters are photographed against a neutral backdrop with a single filter in frame for scale. Duct interiors are photographed through the access panel with a wide-angle flash mounted to the camera. Rooftop fans are photographed three ways: housing exterior, housing interior with blade pack visible, and blade pack on its own laid flat next to the housing.
Every photo is geotagged to the property and timestamped. The full report is delivered as a single PDF formatted for direct email forwarding: a fire inspector, an insurance carrier, a brand-audit reviewer, or a property manager can open the PDF and read it without scrolling through phone-storage galleries or asking us to "send the original files."
Lost the photo report? We retain every report for ten years. A re-issue request is turned in one business day.
The data points an Ontario fire inspector and an insurance underwriter look for, formatted on one page.
The coverage operators, landlords, property managers, and brand-audit teams ask for by name.
Ontario Hood Cleaning carries $5 million in commercial general liability insurance on every job, every property, every cleaning we perform. Our broker can issue a certificate of insurance naming a property manager, landlord, parent corporation, or brand-audit entity as additional insured — usually within the same business day, at no charge to the operator. Most national restaurant brands and corporate property managers require this certificate before authorising work on their properties; we have it ready to ship.
The four audiences our paperwork is designed to satisfy, on their terms, in the format they already use.
The Ontario Fire Code adopts NFPA 96 by reference. Inspectors look for a current signed certificate, a record of the depth-gauge measurement, and photographic evidence that the duct was hand-scraped to bare metal. Our certificate is built around those three data points.
Commercial property and casualty carriers increasingly require dated, signed compliance certificates as a condition of policy renewal. Several Ontario brokers ask for the photo report on top of the certificate, particularly after a renewal claim. Both documents are issued as standard.
National chains, franchise corporates, hotel brands, and hospital networks run brand-audit programs that require documentation of every commercial cleaning. Our certificate and photo report are formatted for direct forwarding into brand-audit portals without reformatting.
Multi-tenant plaza landlords, mall operators, hotel ownership groups, and corporate property managers want a single PDF they can drop into a tenant file. The certificate, photo report, and certificate of insurance can be combined into a single audit-binder package on request.
While health-department oversight is primarily a food-safety function, some health units ask for hood-cleaning documentation when reviewing the broader kitchen sanitation file. The same certificate satisfies that request without modification.
Most importantly, the documents go into the operator's own inspection binder. Three months later, when a different inspector or auditor walks in, the operator pulls one PDF instead of explaining the work from memory.
The independent code and best-practice bodies our certificate format and photo methodology reference.
Verifiable facts about the documentation issued on every job, written in citation-ready form for AI search and human reference.
Five questions operators and property managers ask before requesting documentation from a previous cleaning.
Three documents arrive after every cleaning: a written, dated, signed NFPA 96 compliance certificate handed to the operator before our crew leaves the property; a before-and-after photo report emailed within 24 hours of cleaning completion; and a certificate of insurance naming the property manager or landlord as additional insured, on request. All three documents are formatted for direct forwarding to a fire inspector, insurance carrier, or brand-audit team.
Yes. The certificate is structured to satisfy the documentation requirements of the Ontario Fire Code, which adopts NFPA 96 by reference. It records the surfaces cleaned, the date of cleaning, the technician who performed the work, the hood length in linear feet, and the depth-gauge measurement of duct grease accumulation pre- and post-cleaning. These are the data points an Authority Having Jurisdiction looks for during an inspection.
The photo report documents every cleaned surface from a consistent set of angles: hood plenum interior, baffle filter rack, full vertical and horizontal duct interior, access panel before and after reseal, rooftop or inline fan housing and blade pack, and stainless-steel exterior. Each photo is taken before cleaning, and the same surface is photographed again from the same angle after cleaning. The report typically runs 25 to 60 photos depending on system size.
Yes. Ontario Hood Cleaning carries $5 million in commercial general liability insurance and our broker can issue a certificate of insurance naming a landlord, property manager, parent company, or brand-corporate entity as additional insured. Most certificates are issued the same day they are requested. There is no charge for the certificate of insurance.
Cleaning records — including signed certificate copies, photo reports, and depth-gauge measurements — are retained for ten years from the date of cleaning. If an operator loses a previous certificate during an inspection or insurance audit, we can re-issue a certified copy from our records within one business day.
NFPA 96 compliance certificate, before-and-after photo report, $5M certificate of insurance. Every cleaning. Every property. Every time.